Report Review and Editing Tool

Reviewing an incident report takes more than correcting spelling. The FLS Report Review and Editing Tool helps supervisors check whether the account is complete, understandable, and supported before it moves forward.

What does the report review cover?

This four-page fillable PDF follows the review from the first completeness check through required corrections and final disposition.

• Identify the writer, incident, location, report type, and routing.
• Audit who, what, where, when, why, and how.
• Verify names, titles, identifiers, attributed statements, and evidence references.
• Check the event sequence and distinguish observation from information learned later.
• Record line edits, missing facts, and the reason for required corrections.
• Document approval, return for correction, or elevation for guidance.

Make corrections useful to the writer

Name the problem and the standard it needs to meet. If the chronology is unclear, point to the time change or action that needs explanation. If a statement cannot be supported, identify what needs verification rather than filling the gap with an assumption.

The coaching section gives you space to reinforce one writing strength and address one recurring habit. That helps the employee understand what to carry into the next report.

Keep agency review requirements central

Use the tool alongside your agency's report-writing, evidence, approval, and routing requirements. It supports a consistent review; the reviewer still has to exercise judgment about the record.

For related preparation, read Documenting Counseling Conversations or explore the Conversations and Documentation Pack, which includes this tool.